Weekdone navigation is grouped to 5 distinct sections. Skip Ahead to:
Weekdone’s interface is divided into 5 areas:
From the Menubar, you can access Weekdone products:
And all help and customization:
From the Sidebar, while in any Menubar product (1.1) you can access:
From the Sidebar, while in Menubar Settings you can access:
From the Navbar, you can access:
From the Header, based on active view, you can find some or more of the following:
From the Content area, you can access: Every Weekdone view based on Menubar (1), Sidebar (2) and Header (4) selections, including but not limited to:
You have a personal page – "your form" – that you fill in daily or at least once per week. That lets your co-workers and manager know your this week's goals, last week's accomplishments, have you had any challenges and is there anything else you would like to share with co-workers. You can even use it as a lightweight task manager.
A compilation of all personal forms from a company or team is called a "team report". There you can read what others are doing, comment and like. That way you are all up to date on team plans and progress, and can give feedback to each other. Weekdone is all about improving team internal communications and team sharing.
The default form uses a structure called PPP – but your manager can choose whatever template and section headings they like. In PPP, accomplishments done during the week goes under Progress, next week's plans and goals under Plans and if there were any problematic unsolved issues these go under Problems. There's also a special category called Postponed or On Hold – that's where unfinished items move to automatically at the end of the week.
At the scheduled deadline – the default is Friday 5 PM – Weekdone compiles the automatic report and e-mails it to all users.
While the e-mail report goes out just once per week, the best way is to use Weekdone daily as you go.
You start working on something, you add it under plans.
You get it done, move it under progress.
You get stuck, you move it under problems.
For a more thorough description of Weekdone flow and PPP process, please see:
Ideally, the best way is to use Weekdone daily in real time as you go.
When planning to work on something in coming days, you add it under Plans. Ideally you should not have more than 5 items under your plans at any time. It's all about focus on what's important. 5 is a good manageable number that makes sure you focus on key big important items. Remember, others read your plans as well. If you start listing tens of small detailed tasks you cause an information overload for others. Weekdone is not a task manager, it's a team communication tool first.
When you get something from your Plans done, you move it under Progress. Progress might be also called as Done or Accomplishments. You can click and drag items from Plans to Progress, or click Done in the right hand menu. Remember to add insights and commentary for your co-workers and leaders, what exactly was your achievement.
You get stuck, you move it under Problems. Some teams call these Challenges or Stuck Items. Never be afraid of sharing things you're stuck with. Your co-workers are there for a reason, to cheer you up and help you as a team.
Whenever needed, add items to additional sections like "Ideas & Lessons Learned" or other custom categories you company might have configured under your account.
You might not look at your quarterly objectives – the OKRs – daily, but you should do it at least once per week. Just look at them and paint a mental picture that these are the most important things you have to get done, whatever it takes. Remember, that your weekly PPP should be also based on these quarterly objectives. Make sure your key result progress is moved each week and is always up to date.
Using Weekdone daily to check others' items under the Buzz activity timeline feed, liking and commenting there, gives best results for improving your team communication. Why not give a pat on the back to your co-workers, or sharing some positive feedback with a visual emoji now?
Some people decide to use Weekdone less often than daily, although we do not suggest that. However you do it, it's very important to take time each week to reflect on your ending week's Progress and next week's Plans. Make it a ritual to take some quiet time on Friday afternoons for that. Having recorded your plans and progress daily during the week, think now what you got done in 5 days and were these really the most important tasks. Could you plan next week any better? Could you be more focused? As a final step make sure, that you always end with your work week by knowing what you'll do Monday morning.
When adding items, keep one thing in mind: word everything for others to understand, not just yourself. Don't use 1-2 word tasks like you would in a task manager. Use longer sentences, commentary, background etc. The writing style for Weekdone is more similar to Facebook and Twitter than to a personal task list. Always think, if your manager or your co-workers will understand and learn something from what you wrote. Writing "Marketing Team Meeting" or "CRM Project" is not too useful for others. Saying "Brainstormed newsletter improvements with @Veli and @Helena, mockups coming soon" or "Together with @Allar and @Jason reviewed our CRM pipeline stages to be more responsive to customers" is the level of detail others usually love. Good wording is a key to successful Weekdone usage.
Now go and review your quarterly objectives and key results, marking their progress. Then fill in your weekly form with your 5 next key plans for this week and 5 biggest accomplishments from last week. Your team and leaders will appreciate it. You on the other hand will be much more productive by having clear goals to strive for in front of you.
Being completed in Weekdone means being in the right category section (usually Progress or Done, but your company might have renamed it to something different).
To move a completed task from Plans to Progress you either:
If someone who you want to add your company account already created their own company trial account, you can not invite them automatically to your account. The reason is that each e-mail can be only under one company account at any time.
We can move the user manually from one account though. To do that, contact Weekdone support at firstname.lastname@example.org stating who you want to move and under which account. You can also give this request via the live chat feature in our site lower right corner.
Postponed or On Hold are special categories, to which Plans and To-do's not finished during a week get automatically moved at report deadline.
Example: Your report deadline is Friday 5 PM. You have 5 items under your Plans and you mark three of them Done. Two items stay under Plans. When it's 5 PM on Friday, those two items under Plans get automatically moved to Postponed or On Hold, so your Plans section is clean for a fresh week.
You can use that category as an automatic or manual holding area for ideas and things you will work on in the future, but not this week.
As an administrator, you can rename the category to your own liking under Template Settings.
You can disable this automatic category and leave all planned items under Plans by checking the "Carry items over to next week" checkbox under template Settings. Again, you can do that only as an administrator.
Just find an item in a person's report you would like to comment on and click the "arrow down" icon at the end of a line. A comment box opens you can type your thoughts into. You can also just like an item. Try it, your co-workers will appreciate it.
To update (edit) a task, just click on the item text and it becomes editable. Make your changes and click enter to save.
Each user can rate their happiness with their work week in Weekdone. Just scroll to the end of your report and click one of the stars.
1 star means you were extremely unhappy with your week (poor you!) and 5 means extremely happy (yay!).
Rating your work happiness is a good indicator for your manager to improve things or praise you, so keep using it and your workplace will be a happier place.
At the reports due deadline, the reports get compiled and e-mailed. At the same moment the week gets rotated to new week. This Week is now a new week, Last Week is everything before the deadline (even if the calendar week is not past yet).
If you were late, what you can do is:
– Choose Last Week from Your form.
– Scroll down, at the end there is a link to reopen the Last Week's report.
– After they fill it in, there is a link again at the bottom to forward that late personal report to someone.
Since the main report would have been already be sent on deadline, this personal late report forwarding is the only way to send in late items.
Think of the stars as flags or labels that you can decide personally or with your team how you use them. There are no rules.
Some use them to set different priority levels.
Others to group similar items together.
Each click advances the color once. There are 3 primary colors and the fourth one is transparent. So you have a total of 4 stars you can use.
RAG (red-amber-green) are often used for such labeling, you can read more here: https://blog.weekdone.com/rag-rating-project-management-status-reports/
Yes you can. There are special e-mail addresses for the 3 first template categories:
to which you can send your items.
From each-email you send there, each line in the beginning of e-mail is added as a new item, up to the first empty line.
The items get added to the report of the user with the sender's From address. Use the same address to send your items that is your Weekdone login e-mail.
Make sure you have an empty line before your signature, otherwise each signature line gets added as an item as well.
The Subject line does not matter and is disregarded.
Currently Weekdone does not support adding due dates or times, task deadlines or adding items in weeks in the future.
The reason for this is that Weekdone is not a task manager or todo list. Instead it's a team communication and sharing platform. As we suggest everyone not to have too many small tasks added to your items – because others then have read all of these small tasks – the future items would overload others even more.
Weekdone is all about communicating key items regarding this, last and next weeks.
We are considering adding task deadlines, due times and dates in the future.
Let us know by e-mail if you think this is an important feature and should be prioritized.