— 4 min read

Imagine, you and your team have been working on a project for weeks and making good progress. You've been collaborating with your teammates and are finally ready to show it to upper management. Just to find out some guys in another department have been working on a similar project. Not only have you been wasting your time, but your company has basically paid 2 teams for doing the same thing.

If this story sounds familiar, your company's communication system likely needs improvement. From our research and interviews, we've found out that this happens frequently in companies that don't have a good status reporting system in place.

3 step guide to status reporting

As a manger, it's your job to make sure these situation are avoided. This requires you to spend a lot of time and energy on work management, so you know what everyone is up to. Luckily, there are ways to make it consume as little time as possible. After all, you don't want to spend all your time checking on other people, you have your own goals to work on. We can help you with saving time and keeping up to date with everything that is going on in your company.

Read how to get your employees to do online status reporting.

The benefits of status reporting for a large team.

The more people you have working for you, the harder it is to efficiently plan day-to-day activities. Sometimes thing get lost as people think others will do it. Other times 2 or more people start working on the same thing and tasks get done more than once. The problem in both cases is not having a clear understanding about who is responsible for what.

Running an effective and productive team.

If your team in inefficient, you will fail. And that reflects poorly on you as a manager. It is in your best interests to build a high-performing team. After all, if your team is doing their job well, your life will be a lot easier and less stressful. The key is making sure that your team has the best possible results, without you breathing down their backs. That frees up your time and lets you focus on your personal work and tasks.

Automated status reporting.

To improve your team, you must start using an open reporting and goal tracking system that ensures management knows what is going on in all teams and that people know what other teams are working on. Henry Mason, Managing Director of TrendWatching told us that "Automated status reports save our managers up to 4 hours a week".

I know this might be a hard thing to do. A lot of older companies are set in their ways of thinking. They believe that departmentalizing work reduces distractions, but this just doesn't work anymore. If you need an example, take Google, LinkedIn, or Spotify. All of them use Objectives and Key Results (OKR) as their goal setting methodology. In Google, everyone knows what others are working on. That means a lot more clarity and a lot less duplicated tasks.

The best way to make sure you don't lose in productivity and efficiency is to have a clear and easily graspable overview of every task accomplished by your team. Weekdone offers you that. Try it out now.