Status reports help team leaders and managers to monitor the activities of their team. It's not because you want to annoy the hell out of your employees, but it's because without monitoring you don't know whether your strategy is working. Filling in status reports gives you a pretty good overview of what gets done and what is left hanging. How on earth would you get the data to see if objectives are met and everyone moving towards one goal?
For some reason, employees are frustrated over the word "monitoring". It makes them feel like a manager is spying on them and fishing out too many details, which is not quite fair. You, as a manger, monitor the work being done, comparing the actual progress to the plan. It is necessary to verify that the team is working as you originally pictured it to work. No doubt about it, it's important to have faith in your team, but you need verification.
7 surprising things status reports have taught
In addition to monitoring your employee's objectives and key results, status reports help you discover some surprising facts about your team.
1. The busiest people get the least done
Ever heard the phrase: Sorry, can't make it, I have too much on my table right now? Well, with status reports you get a regular overview of task completion and new plans at hand.
2. Your team-members have more to say during meetings
By making status reports visible to everyone on the team, they are well-prepared for the meetings. No more awkward silence or boring status updates. Employees are ready to pitch in and say what's on their mind. To make sure the meetings' time is used mindfully use the Team Meeting Toolbox. Be prepared and you're next meetings is going to be awesome.
3. Employee engagement is not your biggest concern
There is a lot of fuzz about employee engagement. Statistics claims that only 35% of the overall workforce is truly engaged and it's all your fault. Well, hold on. It's easy to start pointing fingers, but let's start with who gets what done. How much work is really finished when you are not around?
4. Your team is more ambitious than you thought
Although challenging goals might sound daunting, the fact is that your team aims even higher. In an interview with Belfor, the team leader admitted that developing team objectives and keeping those objectives daily in front of the team, made employees work hard towards the goals.
5. There is no need to babysit grown-ups
Giving the chance to plan and prioritize individual tasks makes your employees more independent. In short time you discover that you don't need constant reminders and people are doing just fine even without you in the office. Although you still need to monitor whether everyone are moving towards the right goal, giving more freedom has its perks.
6. Your team is willing to work hard if they know the purpose
You know the annoying feeling when something gets planned but not executed? The feeling that makes you work longer hours and skip your free time? It doesn't bother only you, it also hinders your team-members. If there is a plan that is marked down, under everyone's nose, they will dedicate extra time to get it done. In addition, 1 hour of planning save at least 10 hours of doing.
7. You have put together one great group of people
Having open and clear access to everyone's achievements, plans and challenges makes you realize your team's capabilities. Overtime you'll discover hidden talents in each of your employees. The best part? You are able to jump in when a challenge occurs or a secret talent needs amplification.
If you wish to take your team collaboration to the next level, we suggest you to implement status reports in your team. There's an incredibly easy way to implement status reports in you team. Just take a look at how John and his team is using status reports. There is no need to spy on your employees in order to get the important data. Implement a process that is easy and enjoyable, both for the employees and leaders, and start discovering your team's full power.