Weekly reporting is a powerful tool. It help you to quickly give and overview about important things that you're doing and it helps managers understand what's going on in their teams.
It also frees up a lot of time that's used for status meetings and therefore leaves more time for meaningful work. But like all tools it's only useful when used correctly.
Too detailed weekly reporting
One of the most common problems for weekly reporting is spending time writing a lengthy detailed report about everything that you've been doing.
For the reporting to be effective, you should only add tasks that are very important and chive your long term goals.
The longer the reports, the more time is spent on writing and reading them. For managers with many employees, this gets overwhelming really fast.
Being too vague
The opposite of the last point is writing too little. A lot of people think that weekly reporting is an useless and annoying process and they just try to get it off their plate (and actually, they are wrong).
The report is pointless is no-one is able to understand what it means. So there's no point is adding 2 word tasks like „Met with a client.“
The length of a weekly report is a tricky balance, but once the balanced is achieved, it does you wonders. This is also something that should be discussed with the person reading your weekly reports.
Not keeping to the schedule
It's important to have the deadline for a report set in stone.
Not only will it help plan time around it, a clear routine helps to implement weekly reporting and makes it easier.
In most companies this deadline is Friday so people can already make plans for the next week and know what they have to do when they come in on Monday morning.
So always make sure a specific deadline is set and that you keep to it
The easiest way to start with your weekly reporting is to try Weekdone.