How to Automate Weekly Task Management for Your Employees

Assembly line, often considered one humanity’s most useful inventions, doesn’t just work well for producing cars. You can automate the work you do in the office as well. And no, I’m not talking about replacing your employees with AI robots. Yet. I am talking about making sure repetitive tasks get done automatically and with greater efficiency.

workforce management trends in 2015

Your time matters.

You can use the Pareto principle to figure out the one Objective your team needs. The principle states that 80% of the effects come from 20% of work. . If you want to be good at your job, you need to figure out what are your most important tasks and focus your full attention to them. Hint: it is not weekly reporting.

This is why you need to automate managerial processes like goal setting and task management. That way both you and your team can focus on being effective and staying ahead of the competition.

A manager is more than an organizer.

I started using automated weekly reporting when I understood that I didn’t want to be the manager who does nothing more than organizing work. I wanted to accomplish impactful goals personally as well. It can be hard to work on personal goals, when you need to manage 20 or more employees.

To handle my team and set up everyday reporting I use the Plans, Progress, Problems (PPP) in Weekdone. PPP enables and encourages employees to report their tasks without feeling like they are wasting time. This in turn makes sure I have all the information about their work, that I need. This is the automated assembly line, that increases efficiency for everyone.

As Toby Young, CTO of Ebury explains that “Real-time reporting is very important for retrospective reasons and to see what is going on, if other teams have problems, I can help”.

Getting your employees to try new task management systems.

When it comes to implementing new systems at work, no-one can be left behind. It doesn’t matter if we are talking about goal setting, weekly reporting, or performance management, if even one employee doesn’t embrace the system, you will fail. For that reason, it is vital you also test new software and system with as many people as possible right away.

  • Simplicity:  the new system must be as understandable and intuitive as possible.
  • Benefits: the new system needs to have benefits for every employee. For people to adopt new systems, they must have a crystal-clear understanding of how it helps them personally. While pleasing their manager motivates some people, helping themselves is a motivation for all ambitious employees.

In Weekdone, we do everything in our power to support the onboarding process. Our customer success team does team trainings, product demos, and monthly check-ins.

This makes sure your company can maximize the benefits out of our service. If you need any help using Weekdone, don’t hesitate to contact us. We take great pride in helping teams improve their performance.