It’s no secret that lots of businesses are starting to rely on virtual teams. In fact, at many companies, all or nearly all of the employees work remotely.
Whether all of your team members work from a remote location or just a small percentage of them have this responsibility, it's crucial to have the right tools for virtual teams in place. To begin, a virtual management software can make it much easier for you to keep up with your team's tasks and make sure projects get completed on time.
Not sure which software you ought to be using? Read on to learn about the 10 best virtual team management tools to try in 2021.
Tips for Managing a Virtual Team
Remote work provides a lot of great benefits to businesses large and small. It allows for more flexibility and often leads to higher levels of workplace satisfaction for employees.
It does have its potential downsides, though. For example, communication and team management can be tricky when your employees are spread out all over the country (or even all over the globe).
It’s important to figure this out, though, if you want your company to thrive. When it comes to managing virtual workers, a manager should always strive to implement good, open communication practices. Here are some helpful practices to get you started:
- Set clear expectations: When employees know what you want them to do, as well as how you expect them to do it, it’s easier for them to meet company standards and produce high-quality work
- Conduct regular meetings: Meeting with team members on a regular basis (once per week is ideal) helps to foster good communication practices and create a more collaborative work environment
- Collect feedback: During your weekly meetings, you shouldn’t be the only one talking; allow your team members to provide feedback and talk about their experiences so they can get more helpful advice and feel more comfortable speaking up
- Use the right tools: The right virtual team management software will simplify the process of communicating and setting expectations for your workers
This last tip is especially important. It doesn’t matter how good of a communicator you are. If you’re not using the right technology, it’ll be much harder for you to get your point across and manage your team in an effective way.
The 10 Best Virtual Team Management Softwares
Now that you know more about the importance of good virtual team management, as well as how to better manage your remote team, here are some of the top team software options you may want to try in 2021:
Weekdone is an easy-to-use and easy-to-set-up software that’s perfect for teams of all sizes. It simplifies the weekly review process (which, you’ll remember, is crucial to creating a positive remote work environment and managing teams effectively) and allows managers to set up both team and one-on-one meetings with ease.
Weekdone’s dashboard also makes it easy to monitor employee progress and see how well team members (as well as the team as a whole) are doing when it comes to reaching key objectives.
You can integrate Weekdone with other tools on this list as well, including Slack and Asana, for better team management and utilization of a wider range of features.
Wrike is another good team management software to consider, especially if collaboration is among your company’s key values.
Wrike is a cloud-based app designed to help a variety of teams, including marketing teams, creative teams, and those involved in professional services. It offers great tools for virtual teams such as: a customizable dashboard, easy file management, and live editing features. It also allows team members to work together to get projects done on time and in the best way possible.
Wrike provides teams with easy reporting tools, too, so they can monitor progress and make informed decisions for the future.
Another cloud-based app you may want to consider is Clarizen.
Clarizen helps to connect teams and keep individual members on track with their assigned tasks. It features a flexible and intuitive user interface and a dynamic dashboard that provide real-time updates on the progress of various projects.
This app allows team members to collaborate more easily as well and provides context to their updates and edits so everyone stays in the loop and can avoid confusion.
Users appreciate Carlizen’s quick implementation and deployment, too. The learning curve is relatively small, so team members can start utilizing it right away.
Zoho Projects is designed to help team members plan and track projects with ease.
It allows users to create various tasks, task lists, and milestones to manage progress and celebrate small wins. It encourages collaboration and uses Gantt-charts to provide visual data and in-depth insights into the way teams are progressing.
Zoho Projects makes it easier to compare past performance to current performance, too, to keep workers motivated and aware of how they’re improving over time. All of the app’s plans allow for unlimited users, too.
Asana regularly ranks as one of the most popular virtual team management software options, and for good reason — because it makes team tracking a breeze. With Asana, collaboration is simple and streamlined.
You can stay in touch with remote team members and ensure they meet specific deadlines with ease. You can also break down tasks into smaller chunks and keep them organized so that nothing falls through the cracks.
It’s easy to integrate Asana with your calendar as well and make adjustments if there are any overlaps in your schedule.
Jira is a cloud-based team management software designed specifically with software development agile teams in mind.
It offers a variety of solutions that can centralize team members’ work processes and ensure everyone stays on track. It provides full-context visibility as well, which makes it easier to prioritize tasks and get the most important aspects of a project completed first.
Jira allows team members to customize their workflows, too, and it offers a variety of features for this, from scrum and Kanban boards to agile reporting and developer tool integrations.
GanttPRO is another popular project management software known for its Gantt chart approach.
Thanks to an intuitive interface and a short learning curve, remote teams can jumpstart task management and start collaborating literally within 10-15 minutes.
GanttPRO allows managers and teams to break down big tasks into smaller chunks and see the whole picture in a greatly visualized way. Advanced date and deadline management, time and progress tracking, resource management with drag and drop simplicity, and collaboration features make the software a good choice for teams of all sizes, from small startups to enterprises.
For a quick start, GanttPRO offers lots of ready-made professional templates.
For visual team members, Trello is a good software to consider.
It makes planning and collaboration easier for virtual teams and provides them with the basic tools they need to stay organized and keep track of who’s in charge of which aspects of a particular project.
Trello uses a Kanban approach and allows managers and team members to create different boards to organize projects, assign tasks, monitor progress, and set deadlines.
This software is fairly basic, but it can still be a useful tool for teams who want a straightforward system for staying organized and managing projects in an efficient way.
ProofHub simplifies the collaboration and project management process for teams of all types and sizes.
This tool offers a variety of features and functionalities designed to help team members plan out projects, schedule deadlines, and track progress. It comes with useful reporting tools, as well, so teams can keep track of how they’re doing and address issues right away during their weekly reviews.
ProofHub allows for easy communication between managers and team members, too. This can help to clear up confusion and prevent issues that could slow down progress or derail a project.
When it comes to team communication, Slack is one of the most frequently used tools around.
Slack is a messaging app that allows team members to stay in touch and chat back and forth with ease. It allows you to create various channels for different projects. This can help to keep communications separate and allow for more personalized discussions between managers and individual team members, as well as team members who want to talk amongst themselves.
In addition to its robust chat features, you can also use Slack to make video and audio calls for times when more in-depth conversations are needed.
Bonus 1: monday.com
monday.com, which was once known as dapulse, is an effective project management software for remote teams. It is designed to help teams manage their workload and communicate in an easier and more effective way.
One of monday.com’s key features is its single dashboard. This dashboard allows for easier visibility and helps teams to keep track of what everyone else is doing.
monday.com also allows team members to create tasks and missions and assign them to various team members. It displays progress on various tasks as well to make workload planning and monitoring easier.
Bonus 2: Xtensio
Xtensio is a cloud-based collaboration tool that allows teams to easily create engaging collaterals and presentations all together in a single platform. It is the perfect tool for businesses that strongly value collaboration and communication between teams and seek to efficiently complete marketing goals.
One of the best features of Xtensio is its collection of business templates for your presentation needs. You can utilize it for reports, pitches, agendas, case studies, plans, among others. With numerous designs to kick off your project, it allows personalization through easy drag-and-drop editing.
Xtensio also provides an easier collaborative process through its real-time save and sync feature, which eliminates the long back-and-forth of documents and other collaterals within teams.
Improve Your Virtual Team Management Today
There are tons of virtual team management software options you might want to consider trying in 2021. All of these tools provide unique benefits that can help your remote team members to stay productive and understand exactly what’s expected of them.
Weekdone definitely takes the cake, though, with its easy-to-use interface and ability to integrate with other popular tools. Sign up for a free trial today to see what Weekdone is all about and how it can help your team members stay in the loop and get more done.