Do you ever think you have too little free time? That you probably could do more with your week if you were more organized? Being more organized requires tracking your process. And that is more than just having a to-do list.
Making plans and tracking progress is one of the most important tasks if you want to live a productive life.
So what is the best way for tracking progress?
For us the best methodology for tracking employee progress is PPP – Plans, Progress, Problems (that is also the core function of Weekdone weekly progress reports).
Tracking progress means answering 2 key questions:
- What have you done? (Progress)
- What are you doing? (Plans)
PPP adds a third question to track: what problems are you facing. This is here to give you pause and analyze how you can overcome them.
It's important to focus on big impactful things that help you forward. We all do a lot of small thing every week, but they are necessarily not useful. So, when making plans for the next week, only choose 4 to 6 important things.
Later, when you have done them and add them to your Progress, you'll know, you've achieved something.
On a Friday afternoon you decide what are the big things for next week (4 – 6)
- Write an article about PPP for our blog to help people use PPP.
- Organize a dinner party for friends
- Do spring cleaning
- Buy a new car
When a week has passed, you'll see what you have done, and add those items to your Progress list.
Or, if you can't do some of them, they may have become a problem:
- Can't buy a car as the price was too high. Have to try some other dealership.
Ideally you answer those questions with bullet points. You don’t want to spend too much time writing the report but you must write down all important tasks.
Progress tracking should be ongoing not something you do at the end of each month. PPP encourages weekly progress tracking.
In Weekdone employee progress reporting, you and your team members input a weekly report that says what they have done, what they are planning and what are their problems.
Weekdone then generates a weekly progress report for the manager who can, from that, easily track employee's work.