The right online organizational tools can make all the difference for you and your team — whether you work onsite, remote, or in a hybrid setup, organization is key to team success!
How do you organize your work online? Do you have a particular app or software that you use to make sure everyone is on task and staying productive, or have you just been winging it?
If you need a new system, we’ve outlined criteria to consider before choosing the most useful online tool for your team’s needs.
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Criteria to Consider
- Ease of Use
- Cost and Trial Period
- Variety and Quality of Features
- Document Security
- Types of Displays, Charts, and Dashboards
10 Best Organizational Tools for Teams
Criteria to Consider
There are tons of online organization tools you can use to ensure your team stays on track. If you’re having a hard time sorting through all the options and finding the best organization apps, here are some of the top criteria to help you narrow things down:
Ease of Use
What good is an online organization tool if it takes your team months to figure out how to use it?
The tool you choose for your team should feature simple, easy-to-navigate dashboards so everyone can easily find documents, discussions, and assignments. It should come with clear, understandable tutorials to answer frequently asked questions, too.
If possible, look for a tool with a free trial as well. That way, you can test it out for a week or so before you make a final decision.
Cost and Trial Period
Speaking of free trials, factor the tool’s cost and the length of the trial period into your decision, too.
Many organizational tools offer free variations that can help you and your team stay on task and keep track of all your assignments. Don’t rule out those that require a monthly or annual fee, though. It can be worth it to spend some extra money in exchange for premium features and more robust organizational options.
If there is a free option available, check out which features are available, and any other conditions that set it apart from the paid version.
If the tool comes with a free trial, make sure it’s long enough for you and your team to get the hang of it. A couple of days might not be enough, but two or three weeks are probably sufficient.
Variety and Quality of Features
Your organizational tool should offer a variety of features that help you and your team to manage calendars, prioritize tasks, assign tasks to the right person, and give prompt feedback.
Take note of the number and type of features each app or software offers. Keep in mind, though, that quality matters more than quantity. It’s better to have a few features that work well rather than a wide range that aren’t relevant to your business or team’s needs.
Integrations allow for a more seamless transition. Especially if your team is already using communication tools like Slack, or shares documents in Google Drive.
If the organizational tool you find integrates with your pre-existing tools, this is a bonus as it saves you from having to overhaul all of your team’s systems and processes.
If you’re going to use an organizational tool to send important documents back and forth between team members, you need to be able to trust that it’s secure.
Ask about the company’s security procedures (such as encryption, dedicated hosting, etc.) to ensure they keep your data and your clients’ data safe.
Types of Displays, Charts, and Dashboards
Many popular online organization tools provide a variety of displays, charts, and dashboards that help users monitor progress and performance. These resources make it easier for team members to establish priorities and make sure they’re on track and on schedule.
Pay attention to the way the app or software’s displays and dashboards look – do they have various views based on individual preference? Consider whether they work on a variety of devices as well. Otherwise, you may be unable to find the data you need when you need it.
10 Best Organizational Tools for Teams
Choose from this list to make sure you’re choosing an app or software that sets you and your team up for long-term success.
Here are 10 excellent online tools that check all the boxes listed above:
1. Team Compass
Team Compass is a team management software designed by Weekdone. Created for team leaders to help track goals, enhance team meetings, and experience better team connections through engagement and feedback!
Team organization is at the forefront as well with visual dashboards on team and individual levels. For those who like to view priorities in a calendar view, they’ve got that too!
You’ll learn more about your team and their productivity week by week with complete transparency for everyone! The intuitive software is quick to set up – simply send your team invites by email, add your plans for the week, set some goals with the “light OKR” system, and start tracking progress!
Notion is a knowledge management software that serves as an effective organizational tool. It features a simple, streamlined interface and allows you and your team to easily write down information and keep it organized with tables and checklists.
Notion is a popular tool because it’s easily customizable. Users can quickly drag and drop notes and instantly share information with their team with just a few clicks.
You can try Notion with 5 users for free – check out their pricing for teams and enterprises here for additional perks!
Trello is a popular organizational tool that helps you and your team to manage all your work activities through the popular Kanban board system for quality management.
Everyone on your team can track and visualize activity progress and users can use it to map out a variety of tasks, assign due dates, add team members, and include multiple attachments.
Learn more about Trello's pricing options to see what you'll need in your team!
Asana is a project management software that many teams use to organize and manage both daily work tasks and long-term projects. It allows you to keep track of concurrent projects, too, which is a lifesaver for busy team leaders.
One of Asana’s most noteworthy organizational features is the fact that you can assign tasks and view team progress on each one. It has a simple, easy-to-navigate interface as well.
Asana offers a basic free plan with limited features, or monthly payment options for premium users and businesses! We've included Asana pricing details here.
Scoro is an end-to-end work management system that agencies, consultancies, and professional service firms use every day.
In addition to streamlining project management and assisting with calendar management, Scoro allows you and your team to simplify quoting and automate billing processes. For those who need an all-encompassing organizational tool, this is a great choice.
Scoro doesn't offer free options, but they do have a free trial as well as various options for different needs – check out Scoro pricing details here.
Redbooth is a project management app and software. It uses Kanban boards to help teams organize small tasks, large projects, and everything in between. It also allows you to easily sort and tag items for more transparency and better collaboration.
There are plenty of features to check out, so take a look at Redbooth pricing options – and try it out yourself!
7. Google Docs
Google Docs is a free and popular tool that allows you and your team to write down memos and activities and keep everything organized in one convenient tool. You can also share documents with anyone on your team with just a few clicks, so it’s easy to keep everyone in the loop.
Google Docs integrates seamlessly with Google Drive and Keep, which allows you to sync all files and written documents and access them on a variety of devices (both Android and iOS).
Pumble is a free team chat app most comparable to Slack. It allows for easier team communication (in the office and on the go) and file sharing.
Teams can use this app to cut down on emails and take advantage of its simple search feature to find what they need as quickly as possible. Long gone are the days of sifting through your emails to find a question you were looking for!
Pumble works on a variety of devices and operating systems, too, both Android, iOS, and Windows.
Learn more about Pumble's pricing options here.
ClickUp is a project management software that lets team leaders to keep track of all of their activities (and their team members’ activities) in a central location.
It’s highly flexible and customizable, too. Team members can use it for on-the-go chats, time tracking, assigning comments, taking notes, and more. Check out the pricing options available from ClickUp
If you're a team of creatives, Milanote may be the best organizational tool for you! It's a simple tool that uses visual boards to help you keep everything organized in one place and provide all your team members with the resources they need.
You can also use Milanote to write notes and create lists, upload files and images, save links, and collaborate with your team. Similar to Notion, there is a free option available and options to upgrade for your team as well.
Check out Milanote's plans and prices.
Choose the Best Online Organizational Tools for Your Team
As you can see, there are plenty of options out there for organization software — these are just our top 10 recommendations!
- Choose one of these online organizational tools for your team to start using today!
- If you want to see Team Compass features in action, register today to try it for free.
No credit card required!