Update: read a follow-up to this post: "RAG+B traffic light rating system – expanding established design patterns".
The RAG system is a popular project management method for rating status reports. Basically, it's based on traffic lights using red, amber (yellow), and green to signify different scale ratings.
When writing a status report it's very important to record how a milestone, project, program, or portfolio is performing. Project managers use a RAG rating to indicate if a project is on track or at risk. Green typically indicates normal levels of production, amber indicates that production has slowed (or attention is needed), and red indicates that production has stopped or the line is down.
Using the RAG rating scale in Weekdone, there are no written rules. You can assign your own meaning to each of the colors. Some examples include:
- highlighting bigger and more important tasks to distinguish them from smaller ones
- marking items that are on hold
- highlighting issues which need help from your teammates
- showing which items you are currently working on
- measuring your Objectives and Key Results
Other Project Management Automation Strategies
Your time matters
You can use the Pareto principle to figure out the one Objective your team needs. The principle states that 80% of the effects come from 20% of work. . If you want to be good at your job, you need to figure out what are your most important tasks and focus your full attention to them. Hint: it is not weekly reporting.
This is why you need to automate managerial processes like goal setting and task management. That way both you and your team can focus on being effective and staying ahead of the competition.
A manager is more than an organizer
I started using automated weekly reporting when I understood that I didn’t want to be the manager who does nothing more than organizing work. I wanted to accomplish impactful goals personally as well. It can be hard to work on personal goals, when you need to manage 20 or more employees.
To handle my team and set up everyday reporting I use the Plans, Progress, Problems (PPP) in Weekdone. PPP enables and encourages employees to report their tasks without feeling like they are wasting time. This in turn makes sure I have all the information about their work, that I need. This is the automated assembly line, that increases efficiency for everyone.
As. Toby Young, CTO of Ebury explains that “Real-time reporting is very important for retrospective reasons and to see what is going on, if other teams have problems, I can help”.
Getting your employees to try new project management systems
When it comes to implementing new systems at work, no-one can be left behind. It doesn’t matter if we are talking about goal setting, weekly reporting, or performance management, if even one employee doesn’t embrace the system, you will fail. For that reason, it is vital you also test new software and system with as many people as possible right away.
- Simplicity: the new system must be as understandable and intuitive as possible.
- Benefits: the new system needs to have benefits for every employee. For people to adopt new systems, they must have a crystal-clear understanding of how it helps them personally. While pleasing their manager motivates some people, helping themselves is a motivation for all ambitious employees.
In Weekdone, we do everything in our power to support the onboarding process. Our customer success team does team trainings, product demos, and monthly check-ins.
This makes sure your company can maximize the benefits out of our service. If you need any help using Weekdone, don’t hesitate to contact us. We take great pride in helping teams improve their performance.
Try out RAGs in Weekdone for free.
Read a follow-up for this post: "RAG+B traffic light rating system – expanding established design patterns".