Progress, Plans & Problems (PPP) methodology

It works great because it keeps everyone in the team informed.
Emi Gal, CEO of Brainient – Progress, Plans and Problems


What exactly is the PPP methodology?

Progress, Plans, Problems (PPP) is a management technique for recurring (daily, weekly, or monthly) status reporting. Basically, someone reports 3-5 achievements, goals, and challenges from the reporting period. It is used in environments like employee to manager, team member to team, or CEO to board.

The purpose of PPP reports is to get everyone on the same page for what's happening in your team.

Progress is your accomplishments and finished items. What have you done?

Plans are your goals and Objectives for the next reporting period. What are you going to do next?

Problems are items you can't finish. Problems are often when you need help from others. The reasons can be waiting behind other team members, external factors, or just unexpected happenings. Any problems you are facing?

PPP reports communicate three essential facts about a project: progress, problems and plans. There are both informal and informative.
Cleve Gibbon, CTO at Cognifide – The Power of P

PPP reporting is used successfully in companies like Skype and startup accelerators like Seedcamp as their internal reporting process. Here's how Emi Gal from Brainient uses it for investor updates.

Weekdone takes care of the tedious process of chasing everyone down, making them send you their individual "done" items, and compiling everything into an understandable report.

You can cast a wide net to get help with your problems. They are then fully up to date on how you’re doing, and they know what your next efforts will be.

Updating people any other way takes time and effort away from what really matters: building your company.
Colin Nederkoorn, co-founder and CEO of Customer.io – Monthly E-mails to Advisors

Here are some tips on what a good PPP report looks like:

  • Write the report so it's understandable to others and not just yourself.
  • Keep the items short but rich in information.
  • If needed, use facts, numbers, and background information. External web links may be helpful here.
  • Have a maximum of 5-7 items in each category, no more. No one really reads long reports.
Implementing PPP in your team is seamless and takes just a few minutes per week and even less by using a tool like Weekdone. At the end of the day, you'll get a stronger team that focuses on what's important.

Source: Wikipedia en.wikipedia.org/wiki/Progress,_plans,_problems