in Productivity, Time Management & Efficiency — 10 min read

Employee engagement is on the rise throughout the U.S. However, only 34 percent of employees report being actively engaged in the workplace. Would you be satisfied with that level of engagement at your business?

If you’re looking to improve engagement and productivity, streamlining workflows can make a big difference.

Read on to learn more about five of the best workflow management tools you can use to keep your team engaged and on. You’ll also learn what features are most important to look for in a workflow management app.

What to Look for in a Workflow Management App

There are tons of workflow management apps on the market these days, and each one claims to be the very best. How do you know which ones are the real deal, though?

There are some features that are absolute musts for workflow management apps, but there are plenty of others that you and your team can live without.

If you’re having a hard time discerning between these, this list can help. Here are some key features to look for in a good workflow management tool:

Intuitive Design

The best workflow management tools have an intuitive design that’s easy for new users to figure out. Nobody wants to use a complex app or software that takes weeks to get comfortable using, no matter how many features it boasts.

Easy Integration

It’s best to find workflow management tools that can integrate with other productivity apps, such as Slack or GoogleDocs. This helps to further streamline various processes and ensures that important information doesn’t get lost in the shuffle.

Reporting Capabilities

Look for a tool that allows you to generate reports and monitor progress with ease. This helps you keep track of the various goals people have set, as well as how well they’re doing when it comes to accomplishing those goals.


Your workflow management tool should notify you when certain goals get met or when a team member takes a specific action. It should be easy for you to control these notifications, though, to ensure you’re not begin bombarded with dings and buzzes all day long.

Simple Communication Methods

A key component of a good workflow management app is simple communication. You should be able to stay in touch with your team members easily and connect with them one-on-one and on a group basis.

Mobile Friendliness

It’s best if workflow management tools are mobile-friendly. This allows everyone to stay connected even when they’re out of the office or working remotely.

Transparent Pricing

Finally, you should find a workflow management app that has transparent pricing. Everyone’s spending capacity is different, but you should be able to figure out right away how much you’ll be paying for a particular tool or app. Steer clear of options that seem to come with lots of surprise fees, especially if you’re working with a strict budget.

Top Five Best Workflow Management Tools to Try

As you can see, there’s a lot to consider when you begin looking for a workflow management tool. If you’re still unsure of which tools to use, here are five of the best ones on the market to check out:

1. ProofHub

ProofHub is a popular project management software that allows for flexibility among project management and team members.

It’s versatile and comes with a variety of communication features. In addition to discussions and chat, users can also utilize Gantt charts, Kanban boards, and other tools to monitor progress on various projects and conduct check-ins with one another. ProofHub can integrate with other tools like Dropbox, Google Drive, and OneDrive, too, which allows for easy file sharing.

proofhub app
Image from Proofhub

The basic version of this tool costs $45 per month (billed annually) and comes with a 14-day free trial.

2. Weekdone

If you’re looking for a workflow management tool that helps you stay in touch with your team and monitor progress with ease, Weekdone is another great option.

Weekdone differs from other workflow management apps because it focuses not just on streamlining processes, but also on goal-setting and the intention behind those processes. It uses the OKR (Objectives and Key-Results) methodology to help users set clear, achievable goals and come up with a plan to accomplish them. This framework helps team members stay focused and creates specific metrics that allow them to determine their own definitions of success.

The app also has robust communication features and helps project managers and team members to create reports, stay in touch, and conduct weekly reviews to see how everyone is doing without micromanaging or becoming overbearing.

weekdone workflow management
Image from Weekdone

Weekdone is very affordable, too. For three users or less, it is free. After that the pricing is charged per user depending on the size of your team.

3. Nintex

Nintex is another useful workflow management tool for companies of all sizes.

The primary goal of Nintex is to help teams automate various processes with the use of project and content management platforms. It is mobile-friendly and allows users to easily collaborate with one another to determine which processes need automating and find the best way to go about automating them.

nintex app
Image from Nintex

Nintex is a more expensive tool, coming in at $950 per month for the basic version. Teams can try it free for 30 days before committing, though.

4. Gravity Flow

Gravity Flow works with the WordPress plug-in Gravity Forms, which is used to create lead generation and contact forms. It helps users create multi-step workflows and is a good option for web-based teams that are looking to level up their online marketing strategy.

This tool makes it easy for teams to leverage existing marketing data and avoid micromanagement. It keeps everyone in the loop and lets them monitor progress while still remaining free to focus on their own projects.

gravityflow app
Image from Gravity Flow

For a single website, Gravity Flow costs $97 per year. It also comes with 5-site, 25-site, and 50-site package options.

5. Zapier

Zapier is a web-based integration tool that designed to help teams automate various tasks and streamline workflows for increased efficiency. It acts as a connector between your other work flow management apps.

Zapier helps teams to manage other productivity apps, such as Slack, Gmail, and Trello, with more ease. It connects these apps and helps teams to automate repetitive tasks, freeing people up to focus on other, more important tasks.

The basic version of Zapier is free and allows for five “zaps” (app connections). The unlimited plan costs $49.99 per month, billed annually.

Try These Workflow Management Tools Today

It’s easy to feel overwhelmed when you’re searching for the best workflow management tools for your team. If you keep this information in mind, though, you’ll have a much easier time choosing an app that keeps everyone on task and working toward a common set of goals.

Of all the tools mentioned above, one of the most effective for teams of all sizes is Weekdone. It utilizes the power of OKRs to help team members set realistic goals and stay focused on them. It also simplifies the process of conducting weekly reviews and helps team leaders check in with their team members with ease.

Register for Weekdone today to learn more and see what it’s all about. You can even get started with a free goal-setting trial. This is a great way to get to know the program and determine whether or not it’s a good fit for your team.