If you have more than 3 tasks on your to-do list and they all look important, what should you do? That is the question people often ask themselves and after searching different solutions for that, I stumbled on a very simple, yet brilliant technique.
I work for a weekly planning tool called Weekdone and we've helped clients to be more productive and progress oriented from SMEs to fortune 500 companies. No matter how big or successful the company, prioritizing still remains one of the most important elements of success.
Why do you need to prioritize your tasks?
Before we get into the technique, I will briefly explain why prioritizing is so crucial to our day-to-day success. In case you are not prioritizing, you will be doing tasks that are actually not that important. Therefore, not getting the results you wanted.
In addition, not deciding can sometimes paralyze you and lead to doing nothing and feeling frustrated. According to HBR Guide, we need to be bold in our decision-making early on, otherwise it will lead to uncertainty in the future.
Secondly, prioritizing can be a key component for getting a raise or a promotion. Simply put, we can get more when we demonstrate that we'we added more value. To add more value, we have to focus on what brings the most value. Therefore prioritize our weekly tasks and time.
The Worth-Your-Time Test
Now, let's look at the world's simplest prioritizing technique. It is very easy and quick. If you are faced with a task or someone comes to you with a request, ask yourself:
- Am I the right person?
- Is this the right time?
- Do I have enough information?
If the task fails the test – if the answer to any of these questions is “no” – then don't do it. Pass it to someone else (the right person), schedule it for another time (the right time), or wait until you have the information you need (either you or someone else needs to get it).
That was pretty easy, right? I love these 3 questions, I use it myself and it is perfect for making quick decisions. Nevertheless, if you are interested in a more conclusive prioritizing technique, I would recommend the Eisenhower Matrix.