in Productivity, Time Management & Efficiency — 13 min read

gtd apps 2019

Do you struggle with productivity? Do you feel as though you’re always drowning in mental clutter?

If you or your team members (or both) need help in the productivity department, the GTD (Getting Things Done) approach might be the godsend you’re looking for.

If you’ve been interested in reaping the benefits that the GTD method has to offer but need some help implementing it into your routine, you may want to try some of the most popular GTD app options.

Read on to learn about 10 of the best GTD apps you and your team ought to start using in 2020.

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What Does GTD Mean?

GTD is short for Getting Things Done. It’s a time management framework that gives you the tools you need to clear mental clutter, prioritize your tasks, and get them checked off.

There are five key components of the GTD methodology, and they are as follows:

  • Capture: This aspect is all about capturing the thoughts floating around in your head and writing them down (on paper or on your computer or smartphone)
  • Clarify: Next, you need to clarify your thoughts and determine which ones are actionable (meaning you can do something about them)
  • Organize: After you’ve started clarifying thoughts, you need to put them in their proper places (this could be on your calendar, on a to-do list, in an email to a colleague, etc.)
  • Reflect: Weekly reviews allow you (and your team) to reflect on what you’ve accomplished, what you still need to do, and what problems you’ve run into that you need to address
  • Engage: This step is all about carrying out the other aspects of the GTD methodology on a consistent basis

The GTD methodology works well for individuals looking to accomplish more throughout the day, as well as teams that need to reign things in and be more productive.

GTD Apps for Team Use

When it comes to using the GTD method on a team-wide scale, these five apps can be very useful:

Weekdone

When it comes to using the GTD method with teams, Weekdone is one of the best apps around.

Weekdone allows for easy weekly planning, as well as quarterly goal-setting. It allows managers and supervisors to conduct one-on-one meetings with other employees, too, and provide them with feedback and recognition to help them stay on track.

Weekdone makes the weekly review (or Reflect) aspect of the GTD method easier than ever. Teams can use the app to track their progress, stay in-sync, and get help addressing problems so that everything in the office can continue running as smoothly and efficiently as possible.

Weekdone also uses Objectives and Key Results methodology to provide additional direction and help workers ensure they’re staying on track with their long-term company, team, and individual goals.

weekdone.com

nTask

With nTask, it’s easy to implement the GTD method and get all of your team members on board. It’s specifically designed to help teams and project managers keep track of various tasks and see where everyone is at in the process of completing them.

Using nTask, it’s easy to set priority levels for tasks, set reminders for them, and use filters to keep things sorted. It allows users to provide reviews and feedback on a regular basis, too.

This helps to simplify the weekly review process and helps everyone get a clear view of what they’ve accomplished and where they need to continue placing their energy moving forward.

www.ntaskmanager.com

Todoist

For those who prefer a simple, straightforward approach to team GTD implementation, Todoist is a good app to consider. Todoist allows for easy “brain dumps” but also comes with plenty of features to help users organize their ideas and prioritize tasks based on their importance.

You can use Todoist to set due dates and recurring reminders, and you can assign tasks to others. It creates useful charts and graphs for visual performance tracking, too.

This helps workers stay organized, see where their teammates are at when it comes to certain projects, and ensure that everyone is in the loop about changes or important deadlines.

todoist.com

Notion

Notion is an effective note-taking app that also comes with lots of handy task management features, making it a good option for teams that want to start using the GTD method.

With Notion, team members can write down to-dos and then assign them to other team members or invite them to collaborate on specific aspects.

Notion allows for Kanban boards for easy progress tracking, too. It features a knowledge base for central storage as well, which makes it easier for team members to access shared documents and important resources.

www.notion.so

Focuster

If you and your team members need help focusing, Focuster may be a good app to use. It helps users to visualize everything they need to accomplish. It also integrates with Google calendar for easy organization and scheduling.

Whether you need to keep everyone informed about when the next weekly review will take place or want to ensure your team members hit an important deadline, Focuster simplifies this process.

It also helps with appointment sorting, so you can keep everyone on the same page during your weekly reviews when it comes to talking about what needs to be planned or where potential problems may lie.

www.focuster.com

GTD Apps for Personal Use

If you want to use the GTD approach to get more done yourself, you can find free GTD templates online. But filling out reports by hand can take time and be less efficient than apps. These five GTD apps are all great ones to try out:

FacileThings

FacileThings is one of many apps designed with the specific intent of helping those who abide by the GTD philosophy.

FacileThings makes it simple for you to not only capture your thoughts and ideas but also for you to organize and manage them. It has an easy-to-use, aesthetically pleasing dashboard that keeps everything in view, so you never have to worry about anything slipping through the cracks.

It helps you break down tasks into more manageable steps, as well. That way, when the time for a weekly review rolls around, you’ll be able to see exactly where you are in the process and how much work you have left to do.

facilethings.com

Nirvana

Nirvana is a cloud-based task management app. It’s another one designed specifically with the GTD method in mind.

One of the great things about Nirvana that separates it from other apps is the fact that it comes with built-in features to help you gauge how much time and energy it’ll take to complete a task. This, in turn, makes it easier for you to set due dates and deadlines that are realistic and attainable.

Nirvana also has pre-loaded lists with labels like “Next”, “Waiting”, and “Scheduled”. This especially helps with the implementation of the “Clarify” portion of the GTD method.

www.nirvanahq.com

OmniFocus

OmniFocus is the perfect GTD app for those who use Mac and iOS devices. OmniFocus is one of the most beautifully designed GTD apps on the market, and it’s a favorite among GTD fans.

This app even allows you to use Siri to take notes and capture your thoughts. That way, even when your hands are busy, you can still utilize the GTD method and clear out mental clutter efficiently.

OmniFocus is very structured as well. It comes with lots of options for adding perspective and context to projects to help you understand what needs to be done, when it needs to be done, and where it falls on your list of priorities.

www.omnigroup.com

Evernote

Evernote is one of the most popular note-taking apps on the market. It may not be specifically designed for those who follow the GTD approach, but it’s a useful app, nonetheless.

It comes with lots of built-in features that make it easy for you to capture your thoughts, as well as clarify their importance and organize them for easy access during weekly reviews.

Evernote also works with Siri and Google, so you can take notes and get things down using voice command rather than typing if that’s your personal preference.

evernote.com

2Do

2Do works for both Android and iOS users. This app allows you to take notes and create task lists with just a couple of taps or clicks.

It also makes it easy for you to add tags to customize these lists and simplify the process of finding them. You can color-code important items, for example, or even batch several tasks together and drag and drop them to your calendar.

These kinds of features come in very handy, especially when you’re trying to put together an effective work schedule for yourself or keeping things organized for your weekly review.

www.2doapp.com

Try These GTD Apps Today

As you can see, there are tons of great GTD apps you can start using to stay organized and be more productive.

If you need help with any aspect of the GTD framework, these apps are great ones to try. The Weekdone app is especially useful if you need help conducting your weekly reviews and getting as much out of them as possible.

15 days free. No credit card required.

Check out Weekdone today to learn more about it or to test it out. We offer a free, 15-day trial, no credit card needed.