25 Best Collaboration Software for Teams

Illustrative image of a team collaborating
Image source: Unsplash

Whether you manage a team of 5 or a team of 50, you know how important collaboration is to meeting deadlines, achieving your goals, and making sure your customers are satisfied. You also know how tricky and potentially frustrating team collaboration can be.

If you’ve been struggling to stay connected to your team members and keep everyone on the same page, you might want to start using team collaboration software. These tools can help you manage communications, securely share documents, monitor progress, and more.

This guide breaks down 25 incredible collaboration software solutions you and your team can start using today. From pricing and key features to pros and cons, you’ll learn everything you need to know about these collaboration tools.


1. Team Compass

Weekdone Team Compass collaboration software team dashboard view
Team Compass

Weekdone has launched a new team collaboration software called Team Compass. This tool is designed for small and medium-sized companies with anywhere from 10 to 100 employees. It helps you manage various aspects of your team’s daily needs and streamlines weekly progress tracking and reporting.

It also includes light-OKR and other project management, therefore using Team Compass as a central team software is also a viable option.

Pricing:

  • Free for teams of 3 or fewer
  • $29 per month for teams of 4 or more

Key Features:

  • Weekly PPP (Plan, Progress, Problems) tool
  • Employee recognition (5-star ratings)
  • Light quarterly objectives
  • Internal communication functionality (reactions, comments, 1:1s, discussion board)
  • Automatic progress report system

Pros & Cons:

ProsCons
Cost-effective collaboration tool with a flat monthly fee instead of fluctuating, per-user ratesNot ideal for large businesses with over 100 employees
Integrates with other popular tools and apps to further streamline collaboration and project management efforts

2. ProProfs Project

ProProfs Project collaboration software task timeline view
ProProfs Project

ProProfs Project is a project management tool that offers extensive communication and collaboration tools, including options to comment on projects and share documents.

Pricing:

  • $2 to $4 per user per month

Key Features:

  • Easy planning to ensure on-time deliveries
  • Collaboration solutions to help teams stay connected
  • Easily set due dates, track progress, and prioritize projects
  • Discussion and sharing tools
  • Tools for time tracking, client tracking, and invoicing
  • Robust reports and analytics

Pros & Cons:

ProsCons
Versatile project management tool with robust communication featuresDeployment limitations may make it inaccessible to some teams 
Affordable monthly per-user price

3. Asana

Asana collaboration software projects dashboard
Asana

Asana is another project management tool that makes it easier for team members to collaborate and make sure they’re on the same page. It allows team members to assign tasks, add comments, share documents, and more.

Pricing:

  • $0 to $24.99 per user per month

Key Features:

  • Workflow builder to automate various processes
  • Timeline, Board, and Calendar views
  • Single-view dashboard provides clear project overviews
  • Multiple app integrations
  • Easy goal-setting and progress tracking
  • Easily add comments, share documents, and submit work requests within the app

Pros & Cons:

ProsCons
Extensive list of features for all users, including free usersExtensive features may be confusing for new, less-experienced users
Easily assign tasks, schedule projects, and manage projects

4. ClickUp

ClickUp collaboration software project task dashboard
ClickUp

ClickUp is a multifaceted project management app that brings a variety of business processes together in one place. It allows you and your team to collaborate in real-time, comment on tasks, and set custom notifications.

Pricing:

  • $0 to $19 per user per month

Key Features:

  • Spaces, folders, and lists for easier organization
  • Customizable tasks
  • Collaborative whiteboards for brainstorming
  • Real-time collaboration options
  • Easy-to-use chat and commenting features

Pros & Cons:

ProsCons
Versatile project management tool with multiple collaboration optionsLimited features in the free plan
Integrates with a variety of apps for streamlined project and team management

5. Wrike

Wrike collaboration software ticket dashboard
Wrike

Wrike is a project management and scheduling tool that also helps you and your team collaborate and avoid confusion when working on projects of all kinds and sizes.

Pricing:

  • $0 to $24.80 per user per month

Key Features:

  • Customizable dashboards, workflows, and request forms
  • Easy file, task, and report sharing
  • Visual proofing
  • Automated approval systems
  • 360-degree visibility

Pros & Cons:

ProsCons
Efficient collaboration and increased transparencySome users complain that the interface is hard to use
Real-time productivity monitoring

6. SmartTask

SmartTask collaboration software scheduling tab view
SmartTask

SmartTask is designed to centralize all aspects of your work, from to-dos and boards to team chats, in one convenient location.

Pricing:

  • $0 to $8 per user per month

Key Features:

  • Easy task management and collaboration with comments and updates
  • Customizable tasks
  • Invite guest users
  • Custom report views

Pros & Cons:

ProsCons
Highly customizable and flexible for teams of all types and sizesUser interface may be challenging for new users
Integrates with Google Drive, Slack, and more

7. Monday.com

Monday.com collaboration tool team projects dashboard view
Monday.com

Monday.com is a project management tool that helps you and your team members collaborate and stay on the same page throughout all stages. It features drag-and-drop functionality and is great for visual learners.

Pricing:

  • $0 to $16 per user per month

Key Features:

  • Easy-to-navigate, visually appealing interface
  • Simple timeline management and scheduling
  • Easy file and idea sharing
  • Simple commenting options

Pros & Cons:

ProsCons
Great for visual learners/processorsFree plan comes with limited features/options
Easy commenting, idea sharing, and file sharing

8. nTask Projects

nTask Projects collaboration software time management dashboard
nTask Projects

nTask Projects is a project management tool designed for modern teams. It allows users to easily assign tasks, add comments, share documents, and more.

Pricing:

  • $3 to $8 per month

Key Features:

  • Simple task scheduling
  • Kanban boards for easy progress tracking
  • Prioritization and notification options
  • Bug and issue tracking
  • Online meeting tools with agendas, discussion points, and follow-up actions

Pros & Cons:

ProsCons
Versatile tool that helps with planning, progress monitoring, collaboration, and moreSome users find the interface difficult to navigate 
Affordable pricing options

9. Basecamp

Basecamp collaboration software main dashboard view
Basecamp

Basecamp is a collaboration software that makes project management easier and more convenient. Between commenting, group chats, and automated check-ins, team members can stay in touch and get more done.

Pricing:

  • $99 per month

Key Features:

  • One interface for all projects
  • Live chat instant messaging tool
  • Simple to-do list creation
  • Automated check-ins

Pros & Cons:

ProsCons
Easy to use for teams of all types and sizesFlat monthly fee might be too high for small teams
Flat monthly fee makes it more affordable for large teams

10. Zoho Projects

Zoho Projects

Zoho Projects is an online collaboration software that helps you and your team track all aspects of your projects and maintain transparency throughout the entire lifespan.

Pricing:

  • $0 to $10 per user per month

Key Features:

  • Interactive feed provides clear overviews for team members
  • Built-in group chat
  • Simple task blueprints for easier and more efficient task creation
  • Kanban boards for easier organization and progress tracking
  • Easy commenting and @mentioning options

Pros & Cons:

ProsCons
Multiple communication and collaboration optionsLimited software search capabilities 
Automation and blueprint tools increase team efficiency and productivity

11. Fleep

Fleep collaboration software project progress dashboard view
Fleep

Fleep is designed to help teams communicate smarter, better, and faster. It combines messaging with tasks and file sharing.

Pricing:

  • $5 per user per month

Key Features:

  • Open network platform allows users to be part of multiple teams at once
  • Easy file sharing
  • Integrates with email platforms for easier communication
  • Integrates with any operating system

Pros & Cons:

ProsCons
Affordable pricing optionsNo free plans or free trials
Integrates with a variety of devices and platforms for easier adoption

12. Notion

Notion collaboration software meeting notes list view
Notion

Notion is a project management tool loved by teams and individuals alike. It offers a variety of collaboration tools and real-time updates to keep everyone on the same page.

Pricing:

  • $8 per user per month

Key Features:

  • Kanban board, calendar, and list view options
  • Access over 30 media types
  • Robust notes and docs options
  • Knowledge base integration to answer common questions

Pros & Cons:

ProsCons
Multiple, easy-to-use collaboration toolsLimited search capabilities
Flexible, streamlined design

13. ProofHub

ProofHub collaboration software main dashboard view
ProofHub

ProofHub touts itself as an all-in-one project management and collaboration tool. It offers chat and commenting options, as well as in-app proofing options.

Pricing:

  • $45-$89 per month

Key Features:

  • Simple discussion threads between clients and teams
  • Automatic notifications
  • Easy task delegation with Kanban boards

Pros & Cons:

ProsCons
Easy-to-use interface with little-to-no learning curveFlat monthly fee may be too expensive for small teams
Multiple collaboration options and maximum control over teams and projects

14. Kantata

Kantata collaboration software assignments dashboard view
Kantata

Kantata offers a wide range of team communication tools, making it a superior collaboration software option. In addition to collaboration tools, it also helps with financial management, resource manage, project management, and more.

Pricing:

  • $19 to $39 per month

Key Features:

  • Easily assign tasks based on availability and skills
  • Multiple progress monitoring options
  • Status updates

Pros & Cons:

ProsCons
Robust communication and collaboration optionsAbove-average price, no free plans
Combines project management, financial management, etc. in one tool

15. Gantt Pro

Gantt Pro collaboration software project task management view
Gantt Pro

Gantt Pro is an excellent collaboration software for teams that rely on Gantt charts to prioritize tasks and plan projects.

Pricing:

  • $7.99 to $19.99 per user per month

Key Features:

  • Break down large projects into simpler tasks
  • Real-time data synchronization between users
  • Easily attach files
  • Comment and @mention options
  • Email and push notifications

Pros & Cons:

ProsCons
Multiple collaboration options, from comments and mentions to notificationsNo free plans
Effective for teams of all sizes

16. Microsoft Project

Microsoft Project collaboration software main project timeline view
Microsoft Project

Microsoft Project is a simple but powerful online collaboration tool that lots of teams in a variety of industries rely on. It helps team members stay connected, manage projects, and more.

Pricing:

  • $10 to $55 per user per month

Key Features:

  • Easily define roles and responsibilities
  • Role-based permissions
  • Board, list, and visual timeline viewing options
  • Convenient mobile app for on-the-go connection

Pros & Cons:

ProsCons
Highly dependable and flexible collaboration optionRequires training for those unfamiliar with Microsoft products
Reliable and reputable customer support

17. Evernote Professional

Evernote Professional collaboration software main dashboard view
Evernote Professional

Evernote Professional allows team members to share notes and ideas easily and efficiently, whether they’re all working in the office or are spread throughout the world. It brings notes, task lists, calendars, and more into one convenient place.

Pricing:

  • $9.99 per month

Key Features:

  • Real-time updates and idea sharing
  • Dedicated workspaces and shared permissions
  • Progress reports are accessible online and offline
  • Easy task management and progress monitoring

Pros & Cons:

ProsCons
Allows team members to share ideas and insights from anywhereSome users find the interface hard to navigate
Integrates with Microsoft Teams, Salesforce, Slack, and more

18. Teamwork

Teamwork collaboration software project todo list priority view
Teamwork

Teamwork is an online collaboration tool that helps team members and team leaders stay in touch. It also allows for easier communication between team members and clients.

Pricing:

  • $0 to $18 per user per month

Key Features:

  • Smart documentation tools for easy and secure collaboration
  • Unlimited client users
  • Kanban boards to map workflows, monitor progress, and automate processes
  • Easily assign and comment on tasks
  • Mention users to provide specific feedback and keep everyone in the loop  

Pros & Cons:

ProsCons
Streamlines communication between team members as well as teams and clientsSome users report issues with the tool’s interface
Easy task assignment and project monitoring to ensure things get done on time

19. Smartsheet

Smartsheet collaboration software forms dashboard view
Smartsheet

Smartsheet is an excellent collaboration software for enterprise-level teams. It offers a variety of project management and collaboration tools and is used by businesses across all industries.

Pricing:

  • $7 to $25 per user per month

Key Features:

  • Easily import existing projects
  • Gantt charts for easy project management and prioritization
  • Works across all devices
  • Customizable templates
  • Integrates with a variety of apps and tools
  • Multiple viewing, editing, and proofing options

Pros & Cons:

ProsCons
Great for enterprise-level teamsNo free plans
Customizable and scalable for all kinds and sizes of teams

20. Todoist

Todoist collaboration software todo list view
Todoist

Todoist is a task management and to-do list app that helps you and your team stay on the same page when it comes to prioritizing assignments, meeting deadlines, and getting things done.

Pricing:

  • $6 per user per month

Key Features:

  • Quickly add tasks
  • Set priority levels
  • Delegate tasks
  • Set notifications
  • Personalized task views
  • All work centralized in one place

Pros & Cons:

ProsCons
Affordable, easy-to-use platformSome users find the interface too simple and the features limited
Integrates with a variety of apps and tools for easy access

21. Airtable

Airtable collaboartion software monthly timeline view
Airtable

Airtable is an app that helps you connect data, workflows, and teams. It’s designed to help you bring all aspects of your workload together in one place and keep everything synced to prevent confusion or miscommunications.

Pricing:

  • $0 to $20 per user per month

Key Features:

  • Multiple view options, including gallery, Kanban, and timeline
  • Create custom interfaces
  • Automations to improve workflows and increase efficiency
  • Brings all data together in one place
  • Integrates with Google Drive, Slack, Salesforce, and more

Pros & Cons:

ProsCons
Affordable and easy-to-use app, especially for frequent Excel usersNo auto-refresh tools
Highly customizable for teams of all kinds and sizes

22. Podio

Podio collaboration software project details tab view
Podio

Podio offers low-code business solutions to help you customize workflows, streamline communication, and improve teamwork among team members.

Pricing:

  • $0 to $19.20 per month

Key Features:

  • Easy admin capabilities
  • Fast communication
  • Customizable structuring tools
  • Rigorous security adherence
  • Integrated chat tool
  • Data visualization options

Pros & Cons:

ProsCons
Easy to use and highly customizableSome users complain that it offers too many features, which makes it confusing
Allows for communication between team members and clients

23. Mural

Mural collaboration software workflow graph creator dashboard view
Mural

For teams that need to collaborate to brainstorm new ideas or solve complex problems, Mural is a great tool to utilize. 

Pricing:

  • $0 to $17.99 per user per month

Key Features:

  • Shapes and connectors to build diagrams and maps
  • Sticky note and text options to share messages
  • Easily organize content with custom frameworks
  • GIFs, icons, and drawing options

Pros & Cons:

ProsCons
Great for creative, highly visual teamsSome users complain that the interface is hard to navigate
Affordable and flexible pricing options

24. Trello

Trello collaboration software main task management dashboard view
Trello

Trello is a project management tool that uses boards, lists, and cards to manage and assign tasks, monitor progress, and maintain productivity.

Pricing:

  • $0 to $17.50 per user per month

Key Features:

  • Multiple views
  • Templates for new users
  • Automate tasks and workflows
  • Easily assign and comment on tasks
  • Integrates with various apps and tools

Pros & Cons:

ProsCons
Affordable and user-friendlyInternet access is required
Helps teams stay organized and in sync

25. Slack

Slack collaboration software main chat dashboard view
Slack

Slack is a popular team chat app that also offers document sharing, voice and video communication, and more.

Pricing:

  • $0 to $12.50 per user per month

Key Features:

  • Channels help to organize conversations
  • Direct and group messages
  • Video and voice communication options
  • Integrates with thousands of apps and software options
  • Impressive security options

Pros & Cons:

ProsCons
Easy to navigate and organize conversationsFree version only saves the 10,000 most recent messages
Top-notch security protects sensitive information and data

Start Using the Best Collaboration Software for Teams Today

Illustrative image of people in a meeting
Image source: Unsplash

It doesn’t matter if you’re working with a remote, co-located, or hybrid team. Good collaboration software can make all the difference when you’re trying to stay in touch with your team members, manage projects, and maximize productivity.

Of all the team collaboration software solutions mentioned in this guide, Team Compass goes above and beyond in terms of the features it offers, it's affordable pricing, and its team management tools.

Sign up today for a free 14-day trial to see what it’s all about.